Mac Mail on my Macbook Air

[whatisit007]

I have Mail 11.5 using High Serria as I have been reading about crashing issues on the new OS and waiting for the bugs to get worked out.

For some reason some of my emails are being "archived" it seems like when they come into my email address on my Mac, and when I delete them from the Archived file, they totally delete off my system. I do not want them to save to some archive file, just stay in my email file and when I delete them they are gone.

I have several email accounts to separate personal emails from business related matters. Most are pop and others are imap. I think it is the two imap ones that are doing this. It appears the pop are not. I personally favor pop as I am old school and do not need everything to sync up..... but mail and gmail addresses sometimes it seems difficult to get them to work right with mail with pop, where imaps set up very simply just by hitting google account and its pretty much done. I do not need emails in the cloud either. I tried to delete these and input them as pop accounts but mac mail will not pick them up from gmail saying they are off line and I am 99% sure I have matters correct in gmail... so with the issues I just set them up again in imap. There were not archiving until a few ago.


I go to Mail>Preferences>Viewing and it shows deleted messages go to trash. Other setting in Mail>preferences seem to be set correctly unless I am missing something which I may well be.

I would like the Archive file folder to disappear (if possible) and no have emails go there... when I delete the emails I want them in trash (or totally deleted from my system) not go to or remain in some archive file under that email address name. They just started doing this on their own. I changed nothing myself, unless some update changed them.

I am not a tech person but reaching out on how to do this. In not being tech give me a step by step on what to do if someone can figure out the issue for me. It may be something obvious that I am siimply missing. Or is it???

Any suggestions....?????

 

[chscag]

Welcome to our forums.

You need to understand how IMAP works. Once a message is deleted from one device or from the server, it's gone on all devices. That's how IMAP works. Also, an IMAP account on your Mac is going to reflect the folders that are setup on the server. It also sounds like you may have some incorrect account settings. IMAP settings are usually very easy and pretty much automatic especially if you're referring to Google Mail (gmail). POP accounts require more adjusting with regard to settings and so forth.

As far as upgrading to Mojave (10.14.X), you should upgrade and disregard rumors of bugs and crashes. Mojave has been very stable and is now up to version 2 (10.14.2). But, before upgrading make sure you get your email problems fixed. And, make backups.

 

[Rod]

I second that, I and my wife have been running Mojave for 3-4 months now with no OS related problems at all.
As for your issues with "trashing" I can sympathize as it is an example of just one of the reasons I abandoned Mac Mail years ago. Don't get me wrong it is a great email client but just a little bit too complex for my liking. It seems that in it's attempts to be all things for all users it has made the app unnecessarily complex for the average user.

I don't believe you can remove the Archive folder as it is part of the default structure of the app but you can certainly prevent mail from going there. How to do that varies for each account but if you like me delete messages using right mouse click or Control click selecting Move To Junk will put the email in the junk folder.

If you take a look at the Accounts window in Mail preferences and select an account you will see three tabs, select Mailbox Behaviors and you will see these vary for each account.

Check in Mall preferences Viewing Tab that Discarded messages are going to the Bin not the Archive.

Lastly make sure your iPhone is not sending discarded email to your Archive folder. See; https://www.idownloadblog.com/2016/05/06/how-to-stop-iphone-archive-emails/