Is there any way to remove unused/old media from a Keynote project?

[oxband]

I do these long presentations with Keynote, and I spend a lot of time choosing, rechoosing, and resizing files for it. By the time I'm done, my Keynote file is much larger than it needs to be cause it contains all these unused files or older versions of resized files.

Is there any way I can have Keynote delete all the data except for that which I'm using and have saved for my presentation?

 

[IWT]

Hullo and thank you for your post.

I'll do the best I can to help you.

If I understand correctly: let's say you have one Keynote presentation with superfluous material (you probably have many from the way I read your post). You would need to open it and then as you run through the many, many "slides", you could hold down the Command Key, use the mouse to scroll through your presentation and left click on those you want to delete.

At the end result of this tiresome process, you will have selected all those you want to delete. Then use the Backspace Key to remove all of them.

Once deleted, run through your presentation to make sure that everything is as you want it, then and only then, save it.

May I offer a piece of advice to prevent this happening in the future?

Let's say you are starting a new presentation - we'll call it Project.1

When you get tired or are, in any case, only part way through, Save it (as Project.1).

Next time you open the presentation, before you do anything to it, Save it as Project.2 Work away on this, stop and save.

Then next day, you open Project.2 and before doing anything, Save it as Project.3 And so on.

One day, you will be finished and hopefully happy with things - Project.8 perhaps

You can then delete all the previous versions.

It's a mistake, in my view, to keep working on the original. Always create a new version, as above.

Please tell me if I've understood your post correctly and anything more you might want.

Ian

 

[oxband]

Ian,

Thanks for the suggestion. This doesnt exactly solve my problem. I know how to keep the presentation itself the right size. I mean that if I search project contents and then open the data folder,I have everything that I've ever used but gotten rid of . Considering the fact I put video in my presentations, it makes it that much larger. That's what I want to find a way to get rid of. I guess I could always start a new presentation and just copy and paste what I have. But I wonder if there is another way.

 

[IWT]

Thank you very much for coming back to us.

I understand the problem with more clarity now.

I guess I could always start a new presentation and just copy and paste what I have.

That would seem to me to be the obvious route. I can't think of a quicker or less laborious way.

Like you, I have a very large portfolio of lectures I've given (in my case, I've moved away from Keynote - despite my view it is the better product - to PowerPoint; largely because the overwhelming number of conferences run Windows software and because they frequently don't like lecturers bringing their own Mac and plugging it into their system).

But I have always followed the procedure I outline in my first post. I would never "store" data in Keynote/PowerPoint format. I always import data or copy/paste data to a new presentation.

Anyway, what I do hardly solves your problem I think you are stuck with what you said you might have to do.

Ian