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M. Outlook 2011 wants to download 3,500 emails


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paultilling

 
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My Outlook wants to download 3,500 emails all of a sudden. I tried rebuilding the database but it still wants to download them all. What should I do please? (Microsoft Outlook 2011, Mountain Lion Macbook Air)
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Download from where? Is it configured to use POP or IMAP? Are these messages that weren't downloaded before?

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paultilling

 
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I have a POP account. These are old messages from outlook. I stop them as soon as I see them coming. Paul
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Is there a setting in Outlook that says "Leave messages on server" or somesuch?
Might want to un-check it. You'll still download them but then if you delete them they'll be gone.

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“Never argue with an idiot. He will only bring you down to his level and beat you with experience.”, George Carlin
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A better action would be to access your mail account directly at the server and remove the mail from there. (If desired.) As member cradom points out you may be leaving your mail on the server after it's downloaded. I do that also as a backup for my mail in case I should lose a particular mail item. However, you do need to access your account on the server every so often and clean it out.
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paultilling

 
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Thanks for very prompt advice.

I can't find anything about leaving messages on the server in Outlook, but I like to keep a backup there in any case.

I don't understand what you mean by 'cleaning out the server'.

I have fortunately found a backup of the database on Time Machine just three days old and have defaulted to that as it looks like it could be a difficult problem.

Many thanks for both of your assistance.

Paul
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Quote:
Originally Posted by paultilling View Post
My Outlook wants to download 3,500 emails all of a sudden. I tried rebuilding the database but it still wants to download them all. What should I do please? (Microsoft Outlook 2011, Mountain Lion Macbook Air)
I have this happen occasionally on my computers with my various e-mail accounts. I believe that it's simply a rebuild of the e-mail database (saved old e-mails).

I have had this happen on a computer that is "new to me" with a fresh install of the OS & e-mail apps. And on existing/established computers (from time to time).

Plus if Outlook was freshly installed on an established computer...it would be necessary to rebuild the e-mail database. Otherwise immediate access to older/saved e-mails would not be possible.

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Quote:
I don't understand what you mean by 'cleaning out the server'.
By leaving your email messages on the server, they will soon accumulate to the point where it will be difficult to find anything in case you do need to find something as a backup.

What I suggested above is to access your account on the server and go thru your messages and remove the ones you no longer need or perhaps are out of date.
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paultilling

 
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Thanks again everyone! I had forgotten to mention that I had of course tried rebuilding the database and I tried that several times but it had no effect. Anyway all's well that ends well. Paul
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